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Privacy Policy

Last Updated: March 2, 2026

At Wolf Search Group ("we," "us," or "our"), we provide executive search and recruitment services. Because our business is built on trust, we take the privacy of our candidates, clients, and website visitors seriously.

This Privacy Policy explains how we collect, use, and disclose personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA), Quebec's Law 25, and U.S. State Privacy Laws (including the California Consumer Privacy Act/CPRA).

1. Information We Collect

In the course of our recruitment services, we collect "Personal Information," which is any information that identifies you.

  • Identifiers: Name, email address, phone number, and physical address.
  • Professional & Employment Information: Resumes, work history, education, LinkedIn profiles, certifications, and reference details.
  • Assessment Data: Responses and results from the "Pack Finder Assessment" or other personality/skills assessments.
  • Visual/Audio Data: Video introductions or recorded interviews you submit.
  • Sensitive Information: We do not typically collect sensitive data (e.g., SSN/SIN) unless required for formal background checks late in the hiring process, which requires separate, explicit consent.
  • Internet Activity: IP addresses, browser type, and how you interact with our website via cookies.

2. How We Use Your Information

We use your information strictly for professional recruitment purposes:

  • Matching candidates with suitable employment opportunities.
  • Verifying professional credentials and references.
  • Communicating regarding active or future job openings.
  • Improving our assessment methodologies (anonymized data).
  • Complying with legal, tax, or regulatory obligations.

3. Disclosure & Sharing of Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

  • Prospective Employers: We share your professional profile and assessment results with clients (employers) only for the purpose of job placement and only with your knowledge.
  • Service Providers: We may share data with trusted vendors who help us operate (e.g., our CRM, assessment platforms, or email providers). These vendors are contractually prohibited from using your data for any other purpose.
  • Cross-Border Transfers: Wolf Search Group is based in Canada. Your data may be stored or processed in the United States or other countries where our service providers maintain servers. By using our services, you acknowledge that your info may be subject to the laws of those jurisdictions.

4. Your Privacy Rights (Canada & USA)

Depending on where you live (e.g., Canada or US states like California, Virginia, or Colorado), you have the following "Digital Rights":

  • Right to Know/Access: You can request a copy of the personal information we hold about you.
  • Right to Correction: You can ask us to fix inaccurate or incomplete information.
  • Right to Deletion: You can request that we delete your personal data (subject to legal retention requirements).
  • Right to Opt-Out of Sharing: You may opt-out of the "sharing" of your data for cross-contextual advertising (though we do not typically engage in this).
  • Right to Non-Discrimination: We will never penalize you for exercising your privacy rights.

How to exercise your rights: To make a request, please email info@wolfsearchgroup.com with the subject line "Data Rights Request." We will respond within 30 days (Canada) or 45 days (USA).

5. Data Security & Retention

We protect your data using industry-standard technical and organizational measures (encryption, firewalls, and secure access controls).

Retention: Because we provide long-term career placement services, we retain candidate information to facilitate future job matching. If you wish to be removed from our database, please contact us at any time.

6. Cookies and Tracking

Our website uses cookies to enhance user experience and analyze traffic.

  • Essential Cookies: Required for the site to function.
  • Analytics Cookies: We use tools like Google Analytics to understand site usage.
  • Cookie Control: You can adjust your browser settings to refuse cookies, or use the "Decline" button on our cookie banner.

7. Notice to Quebec Residents

In compliance with Law 25, our Privacy Officer is responsible for overseeing our data protection practices. If you have questions regarding the handling of your personal information within Quebec, please contact our Privacy Officer at the email below.

8. Notice to California Residents

Under the CCPA/CPRA, we disclose that we collect the categories of information listed in Section 1. We do not "sell" personal information for money. We only "share" information with employers for the specific business purpose of recruitment as disclosed to you.

9. Contact Us

For any inquiries regarding this policy or our privacy practices, please contact:

Privacy Officer
Wolf Search Group
Email: info@wolfsearchgroup.com